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  • Writer's picturechurchsjb

Job Opportunity: Church Administrative Assistant

*** UPDATE: The position has been filled. Thank you! ***

We are presently looking to fill a part-time administrative assistant position at our church office. The position involves a minimum of three half-days of work per week. The successful candidate must be a self-starter and able to work autonomously. The key functions are described below. If you are interested, please submit your resume electronically by email to or in hard copy by hand to the church office at 233 Ste-Claire Avenue, Pointe-Claire, QC H9S 4E3.

Key functions

1. General Administration:

  • Clergy and Parish Support: Provide administrative support to the Minister; create service bulletins, schedules and announcements.

  • Internal and External Communications: Act as the first point of contact at the Church for phone calls, emails, and drop-ins; support the Minister, Diocese office, Guilds, congregation and users of the facility.

  • Stewardship Support: Manage the parish list data base, pledges and envelopes.

  • Office and Building Administration: Interact with various groups both internal (including the building maintenance manager and cleaning staff) and external (including maintenance and equipment suppliers); manage the office, contracts, services, supplies and coordination of special activities.

2. Bookkeeping:

  • Manage receipts and payables, bank reconciliation, government taxation and charity documentation; create monthly and annual financial statements for budgeting and auditing; manage pre-authorized remittance from parishioners.

3. Accommodations:

  • Manage all aspects of the relationship with those using the facility including contracts, scheduling and liaison.

4. Annual Vestry:

  • Prepare the annual report; record and produce vestry minutes.

5. Computer Skills:

  • Must be skilled in the use of general office software for accounting, email, word processing, spreadsheets and browsers.



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