Job Opportunity: Church Administrative Assistant

*** UPDATE: The position has been filled. Thank you! ***

We are presently looking to fill a part-time administrative assistant position at our church office. The position involves a minimum of three half-days of work per week. The successful candidate must be a self-starter and able to work autonomously. The key functions are described below. If you are interested, please submit your resume electronically by email to stjtheb@videotron.ca or in hard copy by hand to the church office at 233 Ste-Claire Avenue, Pointe-Claire, QC H9S 4E3.

Key functions

1. General Administration:

• Clergy and Parish Support: Provide administrative support to the Minister; create service bulletins, schedules and announcements.

• Internal and External Communications: Act as the first point of contact at the Church for phone calls, emails, and drop-ins; support the Minister, Diocese office, Guilds, congregation and users of the facility.

• Stewardship Support: Manage the parish list data base, pledges and envelopes.

• Office and Building Administration: Interact with various groups both internal (including the building maintenance manager and cleaning staff) and external (including maintenance and equipment suppliers); manage the office, contracts, services, supplies and coordination of special activities.

2. Bookkeeping:

• Manage receipts and payables, bank reconciliation, government taxation and charity documentation; create monthly and annual financial statements for budgeting and auditing; manage pre-authorized remittance from parishioners.

3. Accommodations:

• Manage all aspects of the relationship with those using the facility including contracts, scheduling and liaison.

4. Annual Vestry:

• Prepare the annual report; record and produce vestry minutes.

5. Computer Skills:

• Must be skilled in the use of general office software for accounting, email, word processing, spreadsheets and browsers.